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Garment Sampling

Garment samples are inevitably important and are developed tested before starting the bulk production. It means making a sample of the garment /fabric which requires to be sold. Sampling is one of the main process in Garment Industry and it has a vital role in attracting buyers. Because the buyers generally places the order after they are satisfied with the quality of the samples.
Sampling The samples decide the ability of an exporter. The buyer will access the exporter and his organisation only by the samples. If the samples are of good quality and with reasonable price naturally the buyers will be forced to place the order.So it is essential that the samples should be innovative and with optimum quality. Thepurpose of sampling is not only to get bulk orders and also give some additional benefits tothe exporters. By doing sampling the exporter can estimate the yarn consumption fordeveloping the fabric, a clear idea on costing more ever the manufacturing difficulties.Besides by doing sampling only the exporter can optimize the processing parameters formass production, which helps to avoid all kind of bottlenecks. All these works are carriedout by the sampling department, which us led by a sampling in charge. The Details Attached to the Garment Sample

After the confirmation of order, each sample sent t 0 the buyer has the following details attached to it, with the help of a tag. It contains the details pertaining to both, what the buyer has demanded and what supplement fabric/trim etc they have used (if applicable).
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Ref no. Color Fabric Composition Description Quantity Style n0/ Size Store

There may be a separate sampling department in a company. But as the merchandiser is the person who is interacting with the buyers regarding samples and other requirements, this sampling department will work under the supervision of merchandising department. Also as the samples are to be made according to the buyers’ price ranges and quality levels, merchandiser has to advise sampling department suitably.

and the developmentprocess covers a wide range of diverse products from new fibers. The phase includesa range of activities that are carried out before large scale or bulk production capacityoutside the home producer/developers wherever this is applicable. Some times. even the buyer is not so confident of some enquiries. We may have to spend too much on these samples. hosiery.We have to send many samples to buyers. testing the product and carry out trails once the finalized samplespecifications has been drawn up. they will bring orders to us. the first phase covers the development of the initial concept or design idea through its approval by the customer and full review/riskanalysis by the development and production teams. Whenever they have enquiries. if our samples are good and attractive at reasonable prices. we will have to keep on sending samples to them very often.fabric structures . . These samples should be sent so that they would attract the buyers.finishes and surface effects and all types of made up products such asknitwear. fiber blends. they may need samples in different fabrics to choose from. cut and sewn garments. the third and final phase commences. Also we will have to send samples to the newly contacted buyers to show our workmanship. If they want to develop new style in new fabric. new yarns. For one enquiry. Development samples or enquiry samples When we work with some buyers continuously. technical and medicalproducts. There are different phases of sampling. product range. But these samples are inevitably important to develop business. The second phase covers the processfollowing acceptance of the first prototype sample and includes the functions of sourcingand ordering component. household products. buyer may need samples. They are          Salesmen samples or promotional samples Proto samples or fit samples Counter samples or reference samples or approval samples Wash test samples Photo samples Fashion show samples Pre-production samples Production samples Shipment samples Sampling Process The process of sample department varies from context to context. then also we will have to send these samples. Buyers may like to see the garments in a new fabric. quality standards and price level.

Buyer will place the order to us accumulating the quantities. To avoid this embarrassing situation. we may get orders for all 5 styles. improper measurements. etc of salesmen samples. If we have sent samples for 5 styles. we have to make these salesmen samples perfectly with sincere interest to get orders. Salesmen samples or promotional samples Some buyer needs these samples for getting the orders from their customers. we can not blame the buyer. due to poor quality. it is better to discuss about the cost of these samples with the buyer before proceeding for sampling. If they don’t get samples on time. unsuitable colours. The salesmen will book the orders from their customers. He too can not help us in this regard. Some times. So they can be made in available similar fabrics but in the actual measurements and specifications. Normally the sampling will cost us approximately 3 to 5 times of the garment price. We can not expect to get the full cost from the buyer. time.So it is better for a company to have a separate sampling department so that they can create new styles in new fabrics to impress the buyers. In any case. then the buyer will ask us to make 7 samples in each style. Some genuine buyers will agree for this. packing box. by showing these samples. These samples are needed to check the measurements. the samples will be worn by the highly paid models. The buyers will arrange the photo shoot session. Photo samples or fit samples These samples are to be made after getting the order sheets. Expected sales may not be possible. by spending huge money to the advertising agencies. for the styles which we don’t get orders. we may not get order for even a single style. unmatched prints or embroidery. etc for making these samples. 3 styles or 1 style. Of course these samples will help us for our business. But as we don’t get orders. some times. If the buyer is having 7 salesmen in his office. etc. These samples may be needed for local advertisement or buyer’s promotional occasions. So the buyers will need these samples strictly on time. Some buyers may need these samples if they want to print the photos of garments on photo inlays. Or it may be due to local business recession or competition or unsuitable prices. the buyers will have to . We might have spent more money. hang tag. style and fit. Any way. Hence we can ask the buyer to accept 2 or 3 times of garment price as the sampling cost.

In this case. the approved samples should be followed in production. Counter samples or reference samples or approval samples These samples are to be made in actual fabrics with actual trims. Some buyer will mention that the order sheets subject to the approval of counter samples. So these samples are very important. Buyers will ask us to make the photo samples according to the intended model’s body fit. We have to get the approval for these samples from the buyer before starting production. Some times. They have to be made in actual production fabric with actual bulk trims. Buyer may ask these samples to send either from production or before starting production. After getting the more compensation to the advertising agencies and models. So it is important to strictly adhere to these measurements. If the order is for 3 colours. buyer may need samples in any one colour and swatches (fabric bits) in other colours. These samples should be strictly as per the specifications in the order sheets. If these samples are rejected due to some complaints. They will represent that the production will be like these samples. But some buyers will need us to send these samples from production before shipment. making. We have to follow his comments carefully in production. etc. Pre-production samples These samples are almost like approval samples. we can correct them in production. Wash test samples If these samples are sent before starting production and if we get some remarks or comments on these samples. these samples may be considered as ‘shipment samples’. then we will not have any excuse and we will be in real trouble. . buyer may comment on fabric. measurements.

So these samples are to be sent with more and more care. Some times. Shipment samples These samples are to be sent after shipment. Hence these samples are needed to be perfect in all manners. tags. Workflow of Sampling .Production samples These samples are to be sent before shipment to get the buyer’s confirmation for shipment. it is better to inform the buyer during sending these samples). (Generally these samples will not be tested by buyer for anything. hence there might be some mistakes. We have to get only ‘OK’ from the buyer. we can save ourselves by saying that these samples were sent from the left over garments after the shipment. They should be sent in actual packing with all labels. If we expect any comments in these samples. We should not get any remark or comment. Buyer may check these samples for everything or anything. Then only we can ship the goods and we can be sure of getting payment. etc. And even if we get some comments from buyers. they may do wash test also.