You are on page 1of 6

Garment Sampling

Garment samples are inevitably important and are developed tested before starting the bulk production. It means making a sample of the garment /fabric which requires to be sold. Sampling is one of the main process in Garment Industry and it has a vital role in attracting buyers. Because the buyers generally places the order after they are satisfied with the quality of the samples.
Sampling The samples decide the ability of an exporter. The buyer will access the exporter and his organisation only by the samples. If the samples are of good quality and with reasonable price naturally the buyers will be forced to place the order.So it is essential that the samples should be innovative and with optimum quality. Thepurpose of sampling is not only to get bulk orders and also give some additional benefits tothe exporters. By doing sampling the exporter can estimate the yarn consumption fordeveloping the fabric, a clear idea on costing more ever the manufacturing difficulties.Besides by doing sampling only the exporter can optimize the processing parameters formass production, which helps to avoid all kind of bottlenecks. All these works are carriedout by the sampling department, which us led by a sampling in charge. The Details Attached to the Garment Sample

After the confirmation of order, each sample sent t 0 the buyer has the following details attached to it, with the help of a tag. It contains the details pertaining to both, what the buyer has demanded and what supplement fabric/trim etc they have used (if applicable).
       

Ref no. Color Fabric Composition Description Quantity Style n0/ Size Store

There may be a separate sampling department in a company. But as the merchandiser is the person who is interacting with the buyers regarding samples and other requirements, this sampling department will work under the supervision of merchandising department. Also as the samples are to be made according to the buyers’ price ranges and quality levels, merchandiser has to advise sampling department suitably.

the third and final phase commences. we will have to keep on sending samples to them very often. testing the product and carry out trails once the finalized samplespecifications has been drawn up. hosiery. The second phase covers the processfollowing acceptance of the first prototype sample and includes the functions of sourcingand ordering component.fabric structures .finishes and surface effects and all types of made up products such asknitwear. if our samples are good and attractive at reasonable prices. product range. even the buyer is not so confident of some enquiries. We may have to spend too much on these samples. Buyers may like to see the garments in a new fabric. If they want to develop new style in new fabric. quality standards and price level. .We have to send many samples to buyers. Some times. fiber blends. technical and medicalproducts. They are          Salesmen samples or promotional samples Proto samples or fit samples Counter samples or reference samples or approval samples Wash test samples Photo samples Fashion show samples Pre-production samples Production samples Shipment samples Sampling Process The process of sample department varies from context to context. buyer may need samples. The phase includesa range of activities that are carried out before large scale or bulk production capacityoutside the home producer/developers wherever this is applicable. then also we will have to send these samples. and the developmentprocess covers a wide range of diverse products from new fibers. household products. new yarns. Whenever they have enquiries. Development samples or enquiry samples When we work with some buyers continuously. For one enquiry. the first phase covers the development of the initial concept or design idea through its approval by the customer and full review/riskanalysis by the development and production teams. These samples should be sent so that they would attract the buyers. There are different phases of sampling. they will bring orders to us. Also we will have to send samples to the newly contacted buyers to show our workmanship. cut and sewn garments. But these samples are inevitably important to develop business. they may need samples in different fabrics to choose from.

unsuitable colours. we have to make these salesmen samples perfectly with sincere interest to get orders. by showing these samples. We can not expect to get the full cost from the buyer. etc. some times. Buyer will place the order to us accumulating the quantities. Photo samples or fit samples These samples are to be made after getting the order sheets. style and fit. etc of salesmen samples. we may get orders for all 5 styles. Some times. We might have spent more money. In any case. Or it may be due to local business recession or competition or unsuitable prices. we may not get order for even a single style. If they don’t get samples on time. So they can be made in available similar fabrics but in the actual measurements and specifications. So the buyers will need these samples strictly on time. time. The salesmen will book the orders from their customers. Normally the sampling will cost us approximately 3 to 5 times of the garment price.So it is better for a company to have a separate sampling department so that they can create new styles in new fabrics to impress the buyers. then the buyer will ask us to make 7 samples in each style. etc for making these samples. If the buyer is having 7 salesmen in his office. due to poor quality. The buyers will arrange the photo shoot session. These samples may be needed for local advertisement or buyer’s promotional occasions. But as we don’t get orders. Of course these samples will help us for our business. Expected sales may not be possible. by spending huge money to the advertising agencies. the buyers will have to . To avoid this embarrassing situation. we can not blame the buyer. If we have sent samples for 5 styles. unmatched prints or embroidery. the samples will be worn by the highly paid models. Some buyers may need these samples if they want to print the photos of garments on photo inlays. 3 styles or 1 style. for the styles which we don’t get orders. Hence we can ask the buyer to accept 2 or 3 times of garment price as the sampling cost. improper measurements. Some genuine buyers will agree for this. packing box. These samples are needed to check the measurements. Any way. hang tag. it is better to discuss about the cost of these samples with the buyer before proceeding for sampling. He too can not help us in this regard. Salesmen samples or promotional samples Some buyer needs these samples for getting the orders from their customers.

Some times. But some buyers will need us to send these samples from production before shipment. measurements. making. the approved samples should be followed in production. So these samples are very important. buyer may comment on fabric. Some buyer will mention that the order sheets subject to the approval of counter samples. After getting the approval. They have to be made in actual production fabric with actual bulk trims. They will represent that the production will be like these samples. etc. If these samples are rejected due to some complaints. Wash test samples If these samples are sent before starting production and if we get some remarks or comments on these samples. Counter samples or reference samples or approval samples These samples are to be made in actual fabrics with actual trims. In this case. We have to follow his comments carefully in production. These samples should be strictly as per the specifications in the order sheets.pay more compensation to the advertising agencies and models. we can correct them in production. If the order is for 3 colours. So it is important to strictly adhere to these measurements. We have to get the approval for these samples from the buyer before starting production. Pre-production samples These samples are almost like approval samples. buyer may need samples in any one colour and swatches (fabric bits) in other colours. Buyers will ask us to make the photo samples according to the intended model’s body fit. then we will not have any excuse and we will be in real trouble. Buyer may ask these samples to send either from production or before starting production. . these samples may be considered as ‘shipment samples’.

it is better to inform the buyer during sending these samples). we can save ourselves by saying that these samples were sent from the left over garments after the shipment. Then only we can ship the goods and we can be sure of getting payment. etc. Shipment samples These samples are to be sent after shipment. hence there might be some mistakes. We should not get any remark or comment. (Generally these samples will not be tested by buyer for anything. We have to get only ‘OK’ from the buyer. they may do wash test also. And even if we get some comments from buyers. If we expect any comments in these samples. They should be sent in actual packing with all labels. tags. Workflow of Sampling . So these samples are to be sent with more and more care. Hence these samples are needed to be perfect in all manners. Some times. Buyer may check these samples for everything or anything.Production samples These samples are to be sent before shipment to get the buyer’s confirmation for shipment.